Change request approvals for fixed-price projects
Client asked for
one small change?
“Can you also add Google login?”
Price it, document the impact, and get written approval before anyone starts the work.
- 14-day free trial
- No credit card
- No account for your client
- Can you also add Google login?
- Can we squeeze in one more page?
- Quick one: change how checkout works?
- Can you make this bit mobile responsive?
- Small thing: add a second language?
- Client wants the logo animated now
- Can we move the launch up a week?
The cost of yes
Small extras add up when they never get billed.
Four typical mid-project asks on one engagement. Easy to say yes to. Easy to forget to charge for.
| Request | Hours | Unbilled | |
|---|---|---|---|
| Add Google login | Slack | 6h | $510 |
| One more landing page | 9h | $765 | |
| Rework the checkout flow | Call | 14h | $1,190 |
| Make the dashboard responsive | Project chat | 11h | $935 |
| Given away on one project | 40h | $0 | |
Example only, at $85/hour. Your rates will differ; the pattern usually does not.
Before and after
Same client ask. One extra step before the work starts.
How it goes now
- 01Request arrives casually
- 02Someone says yes
- 03Work starts
- 04Price is never discussed
- 05Deadline moves
Unpaid extra work
The work gets done. The invoice never does.
How it goes with StayScoped
- 01Request arrives casually
- 02Price and timeline attached
- 03Client approves in writing
- 04Work starts
Approved and priced
Cost and timeline agreed in writing before anyone builds.
How it works
Three steps to a client decision.
I
Write down what changed
Put the agreed scope next to the new request. Two fields, one document your client can actually follow.
II
Put a number on it
Add the extra cost in your currency and the timeline impact. When you send it, scope, price, and timeline lock.
III
Send one link
Your client opens the link, reviews the change, and approves or declines. No account required. Name, email, and timestamp are saved.
What it does
Everything you need to get a change approved.
From the first draft to the client's decision, in one place.
01
Scope side by side
What you agreed, next to what is being asked now. Clear for you and the client.
02
Priced in your currency
Add the extra cost in USD, EUR, GBP, BRL, CAD, or AUD.
03
Timeline impact up front
Hours, days, or weeks added, agreed before the calendar slips.
04
Locked once sent
Scope, price, and timeline freeze when you send. No quiet edits after.
05
Approval without accounts
One link. Your client reads it and approves or declines. No signup.
06
Full approval history
Created, sent, viewed, and answered, with name, email, and timestamp.
For the team
Everyone on the same page.
Scope creep rarely arrives through one person. Invite the whole studio — billing stays one price per team.
One workspace, not five inboxes
Designers, PMs and the founder see the same clients, projects and Change Requests. Nobody has to ask who sent what.
Authorship survives the handoff
Every Change Request records who created it, who sent it and who approved it — even after that person leaves the team.
The history belongs to the studio
Approvals live with the team account, not with whoever happened to have the login when the client said yes.
The point
One question,
answered in writing:
“Are we getting paid for this,
and does the date move?”
StayScoped captures the change, the cost, the timeline impact, and the client's decision before anyone starts building.
Plans
One price per team. Not per person who sends.
Every plan includes the whole team, the full approval history, and client links that never require your client to make an account.
Starter
5 seats
$29per month
For a small studio that sends a few Change Requests a month.
No credit card to start · Stripe handles payment · cancel any time · full comparison
Questions
Common questions.
Stay scoped
Get paid for
the extra work.
Fourteen days free for your whole team. Send your first Change Request in minutes.
14 days free · no card · one price per team